Smart Time Tracking

Everything is Smart now—hand-held electronic devices, major household appliances, cars, entire homes. Our technology is getting smarter and smarter in understanding what we’re doing at any moment and what we’ve done in the past. Consequently, we all now need PA (personal assistant) devices or partial PA capabilities in various devices and applications. We at least need Google to suggest restaurants near us, and we need our phones to finish our sentences for us. There are so many devices today that help us find anything we want or need.

In our daily lives, we are connected to everyone and everything we need for doing our work faster and more efficiently and easily. There is no longer a question of whether or not the so-called “Internet of Things (IoT) will become an essential factor in our daily functioning. We are plugged in indeed. We read our mail, pay our bills, read the news, communicate with acquaintances and co-workers, track our work projects, submit invoices, expense reports, and timesheets all via the world-wide-web. The software we use is all cloud compatible and integrated with every other application, permitting data sharing across all offline applications as well as all online pages and platforms. All of this connectivity drives increasing efficiency, profitability, and mobility for users.

How Does Smart Time Tracking Work?

Some forward-thinking companies are now using smartphones and other devices allowing employees to submit their expenses and timesheets digitally from any location. Smart technology allows employees working remotely to constantly maintain tracking of their time, wherever they’re working. New time tracking technology now goes beyond previous capabilities and is smarter than ever. There are multiple ways that time tracking on smart devices are becoming smarter:

Automated Tasks — Numerous time tracking applications feature automatic capture of time in various ways. For example, time spent online may be monitored and logged automatically and contrasted against given projects or tasks. And, RFID proximity can auto-clock employees in and out.

Connections between applications — Most time tracking applications feature integrated functions, affording the convenience of reduced manual work, as well as less error and time. For example, your timesheet could be synchronized with Exchange, allowing your task lists and calendar entries to pull directly into a timesheet application and enter onto your timesheet. For payroll and billing people, integration of your application with their platform make their accounting process smoother, and certainly much quicker. And, it yields more accurate time entries and associated data.

Machine learning algorithms — Machine learning (ML) is the way a machine can learn from actions of users and from the machine’s own actions in response to users’ actions over time and can use accumulated data to assist users in a vast variety of ways.

As it applies to work time tracking, for example, a calendar synchronized with your company’s system can suggest timesheet entries. And, your time tracking system educates itself based on how you categorize, modify, and use the suggestions it delivers—becoming increasingly accurate in its suggestions as time goes by. This is an example of ML capability that can afford you greater and greater convenience and time savings over prolonged periods of use.

GPS/Location tracking — For field employees moving between multiple job sites, or transport workers, location tracking functions can identify your current location and track time used for a client, or on the road, and can track mileage for expense reporting, etc.

Digital time tracking has evolved to make a once entire manual process into a virtually fully automatic one. The benefits of using IoT for time tracking and other such tedious tasks significantly benefits users over time.

Featured images:
  •  License: Image author owned
  •  License: Image author owned

David Brown is a geek at heart. He’s worked and consulted on some major online projects over the years. David has a passion for helping people learn the benefits of steam lining their business through computer technology, thereby saving them time and money. His expertise in the computer world has helped companies time and time again, manage their businesses, employees, and clientele more efficiently.

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