Creating an Ultra-Productive Work Environment
To reach your maximum potential, both from a productivity and creativity standpoint, you need to set yourself up for success. You need to take the steps necessary to ensure you have an adequate workspace, where you feel comfortable and yet remain alert and focused. Fostering an environment where you can achieve peak results in a timely fashion can be difficult, but if done in simple, digestible steps, it will help you work far more efficiently.
Here are some steps to help you create an ultra-productive work environment:
Separate yourself from distractions. Likely the single most important aspect of creating an ultra-productive work environment is to make sure distractions do not bombard you. If you work from home, create an area where the noise and excitement of the family do not overwhelm your concentration. Try to remove the wares of household duties by scheduling a time to focus on those homemaking tasks and a separate time to tackle work-related issues.
Be mindful of the room temperature. Surprisingly science confirms that room temperature has a lot to do with productivity. According to this article in Fast Company,
“….Cornell University researchers conducted a study that involved tinkering with the thermostat of an insurance office. When temperatures were low (68 degrees, to be precise), employees committed 44% more errors and were less than half as productive as when temperatures were warm (a cozy 77 degrees). Cold employees weren’t just uncomfortable, they were distracted. The drop in performance was costing employers 10% more per hour, per employee.”
Be mindful of the temperatures in your workspace and if you are able, adjust them accordingly. If you work in a common or open environment, consider keeping a sweater or jacket handy for chilly occasions but also a small desk fan for times when the temperature rises.
Create an ambiance for creativity. Design an area where you not only feel comfortable but also inspired and productive. Try listening to music and encouraging podcasts and adding imagery which motivates you. Consider purchasing headphones, so you do not distract any nearby coworkers. Refreshing musical playlist from one genre to another will also help keep your mind active and alert.
Stunning visual and soothing music is are great ways to spark creativity.
Have all the necessary equipment. Nothing is as distracting to productivity than needing to stop what you are doing to find or fix a piece of necessary equipment. Whether it is a printer, a phone, or even a mechanical pencil if you need it to work and you waste time on maintenance for your materials you are backpedaling on critical timelines. Run updates for your computer each evening, when you are not working and schedule regular maintenance visits for any larger mechanical pieces of equipment. This principle also holds true to the physical premises as well. Keeping your heat and air conditioning units running smoothly, walls and floors in sufficient condition and furniture well maintained are all just as important as having a functioning computer.
Maximize your breaks. Having a reprieve away from your desk or workspace is essential to your overall productivity. You need to have the ability to step away and grab a snack or drink, quickly exercise, rest, or release your mind from the stress of the day, then when you return you can dial in and find a healthy and effective groove.
Streamline your workflow. There is an old cliché which says, “work smarter not harder.” If you are to have an ultra-productive work environment, it is essential to maximize your efforts, and you can do this by streamlining your work. Mainly, you need to work with a purpose. An effectively managed schedule and task list help to keep you on task and on time when you are working on an important project, big or small.
Brian Leach understands the importance of synchronizing schedules and maximizing efficiencies in the workplace which is why he is the man who conceptualized and invented Steelray Microsoft Project Viewer. Microsoft Project Viewer is the industry-leading tool for team members needing to view Microsoft Project & Portfolio Management (PPM) or Primavera P6 schedules – it is an enhancement to those software solutions, not an all-out replacement. Microsoft Project Viewer is a software solution for Project Managers, and it helps them keep all aspects of a job on track. Project Managers who utilize Microsoft Project Viewer are more likely to keep deliverables on task, on time, and within budget.
Microsoft Project Viewer offers enhanced printing and viewing capabilities, and when implemented, it is a cost saving option in comparison to relying solely on Microsoft PPM.
If you are interested in creating an ultra-productive work environment, you need to make sure you cultivate a place where you can manifest creativity and productivity. Microsoft Project Viewer can help you reach your ultimate goal and in the process can affect positive change for your team and your clients. You can try a 10-day free trial of Microsoft Project Viewer by signing up on the website at steelray.com.